Build a complete personal system from capture to weekly review
Most productivity failures aren't a capture problem. They're a review problem wearing a capture costume.
- Outcome
- A task system with a real capture habit, an honest weekly review, and a decision rule for what to actually cut when there's too much.
- Time
- 30-45 minutes to set up, 15 minutes weekly after
This workflow is part of PromptKit Pro
A handful of prompts and workflows stay free for everyone — Pro unlocks the full library, including this one, plus the guided runner.
Most task-management failures aren't a capture problem — people are generally fine writing tasks down. The failure is a review problem: the list grows, never gets revisited as a whole, and turns into a graveyard nobody trusts. This playbook builds the full loop: a capture habit tied to something already in your routine, a weekly review that actually cuts instead of just reordering, and a decision rule for what to say no to when the list outgrows real capacity.
When not to use this
If your current system already works and you trust it, don't fix what isn't broken. This is for the specific symptom of a list that's grown untrustworthy.
Did this work?
You trust your system enough to not mentally track tasks separately, and your weekly review consistently results in real cuts, not just a reordered list.
Tested on claude-opus-5. Evidence status is draft; it moves to battle-tested only on recorded runs, never by hand.